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Projects – Change – Risk
  1. How to set up a PMO
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  3. 1. If at first you don’t succeed, plan, plan, and plan again
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Traditionally, project managers reviewed the project at the end. This is still a good approach, but a better approach is to do that as you go along, and not to leave it to the last minute. Read next: How to Manage a Project. Projects are most successful when everyone knows what they are doing and why.

An easy way to do this is to create a mindmap covering what you are doing and why you are doing it: the core business reasons. Putting together a project schedule is time consuming and a bit boring. Short tasks help you pick up slippage early and do something about it. Ideally, tasks should be at the level you can track them easily. Showstoppers are things that will prevent your project from achieving its objectives. What is going to kill your project?

How to set up a PMO

But some are huge and will cause significant issues. Knowing which is which is partly down to your professional judgement, and if you are new to projects you might doubt your own ability to make that call. Chances are, if you are worried, then they will be too. Click To Tweet. Spend a short time each week horizon scanning. That means looking forward to what might come and cause you problems. Each project risk will need a management strategy and an action plan. Work with your team to establish what to do about them. When problems do hit and they will! You set the tone for the team and they will take their lead from you.

What benefits will this project deliver? Every project task you do should contribute to achieving those. If the project goes badly, be prepared for it to be all your fault.

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I have always found it hard to explain the role of a project manager. If you can get a mentor , then get one. In fact, do all that even if you do have a mentor.

Agile Project Management (AgilePM®) | APMG International

Project management is basically about building good relationships with other people to get things done, and as every project and every person is different, there is always going to be something you can learn and take forward to your next piece of work. Mindmaps are a simple tool to create structure from the chaos — and you can get a free trial of MindManager to help plan your project. Thanks to the team at MindManager for sponsoring this post!


Get access to over 30 project management templates, ebooks, checklists and more. The secret password is in your confirmation email! You can read my privacy policy here. As well as the resource library, I'd like to receive project management tips by email from GirlsGuidetoPM. We'll process your data in accordance with our privacy policy. Thank you for this. Super nervous but this helps. The only extra thing I could recommend is that the new PM should take stock as to who cares about what the project is set up to do?

1. If at first you don’t succeed, plan, plan, and plan again

Thank you for sharing these valuable tips, Elizabeth! Gathering clear, well-defined and complete requirements in the initial phase is not only difficult, for some projects it can be impractical as well. Often customers do not have a clear picture of all the requirements early in the project lifecycle instead they learn and clarify requirements as the project progresses. Despite its various drawbacks, the modern Waterfall Model is amongst the most common software development life cycle SDLC models.

The modern version of the Waterfall Model contains feedback loops throughout the project lifecycle including post-delivery maintenance. In this model, Testing is not a separate phase but rather is performed continually throughout the software process. This is given special importance during the maintenance phase to ensure that not only does the software works as required but that any additional requirements are also incorporated into the design.

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  8. The Modern Waterfall Model clearly depicts the route to be taken during development and maintenance till the retirement of the software. The Modern Waterfall Model removes many of the issues with the traditional Waterfall Model, however, it does come with issues of its own. For example, the completion of each phase includes complete and quality documentation of that phases and approval by software quality assurance SQA group and this must also be done in case of any modifications. The insistence on maintaining complete documentation might result in delays and unnecessary paperwork.

    Brief Description:. The actors include customer, bank system, service administrator and security administrator. Alternate Flows:. Alternate Flows include the flows for the following scenarios:. Exception Flows:. Exception Flows include the flows for the following scenarios:. Post Conditions:. Public Extension Points. Special Requirements. Once the requirements had been noted very little feedback was required from the customer and the development and design stages could be completed following a liner sequential pattern. The project could be easily managed with the help of project management software like nTask with each stage clearly defined and broken down according to the requirements.

    This use case is used to authenticate that the individual using the ATM the Customer is authorized to use the inserted bank card and that the account associated with the bank card is active. The project size is small and can be easily completed with the help of a rigid process. Once the requirements had been noted the development and design stages could be completed in a linear process.

    The widely referenced example of the usage of the Waterfall methodology is that of United States Department of Defense. The federal government insisted on engineering rigor and a superior quality product while maintaining great control over the final product. This along with the inclusion of the six phases-Preliminary Design, Detailed Design, Coding and Unit Testing, Integration, and Testing- combined with extensive documentation, a strong preference for a single-pass, sequential development method, and heavy oversight makes DOD-STD the best example of the Waterfall Method.

    In , a draft copy of Revision A to MIL-STD appeared which removed the emphasis on top-down design and proposed the use of rapid prototyping as an alternative to the waterfall. This was because the Waterfall Model was under heavy criticism during the time. Despite the fact that DOD has been distancing themselves from the Waterfall Methodology, the US Federal software development and acquisition still retained a strong hardware-oriented and waterfall approach. A report by National Research Council emphasized how many of the terminology used to describe the engineering and manufacturing development phases focus on elements of Waterfall Model like preliminary design reviews and critical design reviews.

    This emphasis on the Waterfall Project Management Methodology can be because of an increased emphasize on quality and confidentiality.

    The separate phases of the Waterfall Model ensures that not every member of the team is involved in the whole project. However, the series regulations remain dominated by terminology specific to the Waterfall Model. Despite its many drawback and restrictions, the Waterfall Model is still used today. However, no one project management method fits the needs of all businesses, not even all projects handled by the same business.

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    So, whether it is the ideal model for your project needs depends upon a variety of factors. As business vary according to type, size, industry, and many other factors, so do projects. Rather than looking for a methodology that is best, businesses should learn these methodologies, their uses and applications and decide upon the best methodology for them according to the following variables:.

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    The Waterfall Model allows project managers to start the same project multiple times until the desired outcome is reached. Not many businesses would find the built-in mechanism of the Waterfall methodology to adjust and re-think their approach until they reach the optimum outcome desirable. Waterfall Project Management methodology is ideal for projects with clearly understood, fixed and documented requirements, well-understood technical tools, architectures and infrastructures, access to ample resources with the required expertise, a stable well-defined product, and a short lifecycle.

    Any changes to the requirements would necessitate that the project must return to stage one and the whole process start all over again. This can be a serious problem in many industries, most of whom work on a strict timeline. The following table is pretty helpful. Take a look. Table 1: Waterfall Model Requirements.

    By using an appropriate style for your business, you can transform the way your team collaborates, works on tasks, and accomplishes project milestones. The Waterfall Model is widely used in the software industry when the requirements of the product are clearly defined.